Built for job shops and small batch production
You're not a factory. You're a workshop that makes different things every week. Your software should understand that.
The manufacturing workshop problem
You run small batches, custom orders, or made-to-order production. Every job has different materials, different steps, different timelines.
Big ERP systems are too complex. Spreadsheets can't handle the traceability. Inspectors want proof of every step.
WorkshopOS was built for this.
How manufacturing workshops use WorkshopOS
Multi-step work orders
Create work orders with production stages:
- Cutting / Machining
- Assembly
- Quality inspection
- Finishing / Coating
- Packaging
Each stage is tracked: who performed it, when, how long it took, and any notes or issues.
Material batch tracking
Track materials with batch numbers and certifications:
- Supplier and batch/lot number
- Material certifications (if required by industry)
- Which work orders consumed which batches
- Full traceability from supplier to finished product
If there's a recall or quality issue, you can identify exactly which orders are affected.
Quality control and approvals
Build approval gates into your process:
- Manager approves work order before production starts
- Quality inspector signs off before finishing
- Final approval before shipment
Every approval is recorded with actor, timestamp, and authority. Can't be backdated or edited.
Regulatory compliance
Export evidence chains that prove:
- Material sources and batch numbers
- Who performed each production step
- Quality inspections and approvals
- Timeline from order to delivery
This is designed for industries where inspections, audits, and regulatory compliance matter.
Financial integration
Connect work orders to invoices, payments, and accounting:
- Generate invoices directly from completed work orders
- Track costs (materials, labor) per order
- Link payments to specific invoices and orders
- Export financial reports for accounting
Real manufacturing workshop scenarios
Scenario 1: Batch recall
Before WorkshopOS: Supplier recalls a batch of aluminum. You have to guess which orders used it. Miss one, and a defective part ships to a client.
With WorkshopOS: Search by batch number. System instantly shows which work orders consumed it, their current status, and whether they've shipped. You contact affected clients in 10 minutes.
Scenario 2: Quality audit
Before WorkshopOS: Auditor asks: "Show me proof that every order went through quality inspection." You dig through paper sign-off sheets. Half are missing.
With WorkshopOS: Export evidence PDF showing quality inspection events for every order — who inspected, when, and whether they approved or flagged issues. Auditor is done in an hour.
Scenario 3: Client disputes invoice
Before WorkshopOS: Client says "we didn't approve those changes." No written proof. You eat the cost to keep the client.
With WorkshopOS: Export work order history showing client approval timestamp and email. Dispute resolved instantly.
Why manufacturing workshops choose WorkshopOS
- Built for small batch / made-to-order, not mass production
- Material traceability that meets regulatory standards
- Approval chains and quality gates
- Evidence exports for audits and inspections
- No bloated ERP complexity — just what workshops actually need